Disclaimer: By accepting admission to the University of North Carolina at Charlotte, graduate students acknowledge they are ultimately responsible for adhering to the policies and procedures that govern their education at the university. That responsibility requires that all graduate students know where to find the academic policies of the Graduate School and any additional requirements of their specific programs. All academic policies are published annually in the Graduate Catalog.
Academic Forms
The Graduate Academic Petition system is available only to active graduate students at UNC Charlotte.
If you do not anticipate finishing the program of study within the allotted time, you must meet with your Graduate Program Director to determine whether out-of-date courses must be retaken or revalidated. If the Graduate Program Director determines that the out-of-date courses can be revalidated, a plan must be prepared and approved by the Graduate Program Director that outlines how this will be accomplished. This plan must be submitted to the Graduate School for review and approval. The student and Graduate Program Director will be notified if the plan is approved by the Graduate School. Once the plan has been accomplished, the student, through the Graduate Program Director, must notify and document this fact to the Graduate School. This notification must also include the term in which the student intends to graduate. Often course revalidation can be done by taking an exam or through writing a paper.
Early Entry can be found in the Graduate Academic Petition system.
Used only by students who do not have access to the online Graduate Academic Petition. All current students have access to and are required to use Graduate Academic Petition.
Suspension Appeal can be found in the Graduate Academic Petition system.
Doctoral Student Forms
Doctoral Student Forms are submitted electronically through DocuSign unless otherwise noted.
- To begin a new form simply click the link, follow the instructions on the Powerform Signer to enter names and NON-ALIAS email address for your advisor/committee chair, committee members and graduate program director, depending on the requirements of the form.
- Enter your NinerNet credentials when prompted and then follow the instructions for data entry, etc. on the form.
- You can track your form within DocuSign by logging into docusign.charlotte.edu using your non-alias @charlotte.edu email address and NinerNet credentials and follow the instructions for managing envelopes.
- If you have questions or need to make a change after submitting, please contact your college liaison.
- For more information about DocuSign you may find the FAQ helpful.
Exam Report of Comprehensive/Qualifying Examination for Doctoral Students
For reporting completion of comprehensive or qualifying exam.
Appointment of Doctoral Dissertation or Scholarly Project Committee
Programs and students may elect to appoint co-chairs for the committee provided both faculty chairs hold a graduate faculty appointment. One chair must hold regular graduate faculty membership. A check-box to specify the co-chair will appear on the form next to the second member listed after all of the name fields have been filled. The co-chair should also be listed in the program. If a Graduate Faculty Representative has been chosen, please be sure to add their name to the appropriate field. Otherwise, the Graduate School will appoint a Graduate Faculty Representative. Note: The Appointment Form must be submitted to and approved by the Graduate School well in advance of the proposal defense being scheduled.
Please note: You must complete this Exceptions Form if the individual you are requesting to serve on a Master's thesis or Doctoral committee does not possess the terminal degree for your program. Please enter the data on the form, print and sign. You can scan the document and forward as a pdf and subsequent approvers can add their signatures using Adobe. At present, this is not an online form, nor formatted for Docusign.
Research Projects Involving Human Subjects (IRB)
Guidelines and forms to assist graduate students and faculty in IRB review/approval process for research projects involving human subjects are available on the Human Subjects in Research website.
Proposal Defense Report for Dissertation
For reporting the outcome of a proposed doctoral dissertation or scholarly project.
Final Defense Report for Dissertation or Scholarly Project
For reporting the outcome of a doctoral dissertation defense or scholarly project.
Doctoral Dissertation Submission and ETD Form
This form should be submitted to the Graduate School when the student submits his/her dissertation to ProQuest. Payment for the Submission Fee and optional Copyright must be made through the online Payment Portal.
Doctoral Dissertation Embargo Request Form
This form must be submitted and approved in order to withhold public release of a dissertation. Students may request an embargo or delayed submission of their thesis or dissertation when a patent is pending or when submission of the work could jeopardize intellectual property. Future publication is not an acceptable reason for an embargo, with rare exceptions.
Master's Student Forms
Master's Student Forms are submitted electronically through DocuSign unless otherwise noted.
- To begin a new form simply click the link, follow the instructions on the Powerform Signer to enter names and NON-ALIAS email address for your advisor/committee chair, committee members and graduate program director, depending on the requirements of the form.
- Enter your NinerNet credentials when prompted and then follow the instructions for data entry, etc. on the form.
- You can track your form within DocuSign by logging into docusign.charlotte.edu using your non-alias @charlote.edu email address and NinerNet credentials and follow the instructions for managing envelopes.
- If you have questions or need to make a change after submitting, please contact your college liaison.
- For more information about DocuSign you may find the FAQ helpful.
Master's Capstone Report for Comprehensive Exam, Portfolio Presentation, Study Report, and Project
For reporting completion of comprehensive exam, portfolio presentation or study report for Master’s students.
Appointment of Master's Thesis Committee
This form is for the appointment of the master's thesis committee and is due at least 1 week prior to the proposal defense. Committee chairs should be tenured faculty. When that is not possible, a tenured faculty member may be appointed as a co-chair. All committee members must hold graduate faculty appointments. One chair must hold regular graduate faculty membership in the student's program or department. Co-chairs should be listed on the committee form and on the title page.
Please note: You must complete this Exceptions Form if the individual you are requesting to serve on a Master's thesis or Doctoral committee does not possess the terminal degree for your program. Please enter the data on the form, print and sign. You can scan the document and forward as a pdf and subsequent approvers can add their signatures using Adobe. At present, this is not an online form, nor formatted for Docusign.
Research Projects Involving Human Subjects (IRB)
Guidelines and forms to assist graduate students and faculty in IRB review/approval process for research projects involving human subjects are available on the Human Subjects in Research website.
Proposal Defense Report for Master's Thesis
For reporting the outcome of a proposed master's thesis.
Final Defense Report for Master's Thesis
For reporting the outcome of a master's thesis.
Master's Thesis Submission and ETD Form
This form should be submitted to the Graduate School when the student submits his/her thesis to ProQuest. Payment for the Submission Fee and optional Copyright must be made through the online Payment Portal.
Master's Thesis Embargo Request Form
This form must be submitted and approved in order to withhold public release of a thesis. Students may request an embargo or delayed submission of their thesis or dissertation when a patent is pending or when submission of the work could jeopardize intellectual property. Future publication is not an acceptable reason for an embargo, with rare exceptions.
Graduation
To apply to graduate with a doctoral or master's degree, or a graduate certificate: Log into my.charlotte.edu, select Banner Self-Service, Student Services, Student Records, and Online Graduation Application. Click "Continue" if this is the first time a graduation application has been submitted, or "Create a New Application" if one has been submitted previously. After completing all sections, click the "Submit" button.